AI agents that actually understand your Microsoft 365.
Looking for a Copilot alternative that actually finds your SharePoint documents? Stop paying €30 per user per month for a tool that can’t locate last quarter’s contracts. Deploy a private AI agent grounded in your real SharePoint documents — answers in seconds, fully customizable, zero data leaves your tenant.
Your team loses 96 minutes a day searching SharePoint.
Knowledge workers spend roughly 20% of their workday looking for information they know exists somewhere — in SharePoint, in old emails, in a Teams thread from three months ago. This is well-documented research, repeatedly confirmed across industries.
For a 100-person company, that’s 183 lost hours per employee per year — roughly €7,320 per person, €732,000 across the organization. Every year.
Microsoft Copilot promises to fix this. But Copilot:
- Costs €30 per user per month — €36,000 per year for 100 users
- Doesn’t index your custom SharePoint structures reliably
- Can’t take actions across email, tasks, and calendar without separate licenses
- Sends your data through Microsoft’s shared infrastructure
You need something different.
A private AI agent that lives inside your tenant.
The M365 Knowledge Agent is a custom-built AI assistant that:
- Indexes your SharePoint — your real document libraries, with your real metadata, in your real Azure tenant.
- Answers grounded questions — every response cites the source document. No hallucinations, no “I don’t have access to that information.”
- Takes actions — sends emails, creates tasks, checks calendars, all from a single conversation.
Built on Anthropic Claude (the model that beats GPT-4 on real-world reasoning benchmarks), Microsoft Graph API (the same API that powers Outlook and Teams), and a production-grade RAG architecture.
You own the deployment. You own the data. You own the prompts.
Five minutes. Real Microsoft 365 tenant. Production code.
Demo video — coming soon
A real conversation with the agent — searching documents, drafting emails, creating tasks from calendar context. No mockups, no slides, no edited footage.
Three steps from question to answer.
Index
Your SharePoint documents are extracted, chunked, and embedded into a vector database. Setup typically takes 2-3 days for libraries up to 10,000 documents. Re-indexing happens automatically as new documents are added.
Ask
Employees ask questions in plain English (or Latvian, German, French — the agent is multilingual). The agent finds the most relevant document chunks using semantic search, then reasons over them with Claude.
Act
The agent doesn’t just answer — it can send emails on your behalf, create tasks in Microsoft To Do, and check Outlook calendars. Multi-step workflows that took 15 minutes happen in 30 seconds.
Four tools your team will use every day.
Document Search
Semantic search across SharePoint with citation-backed answers. Finds documents by meaning, not just keywords. “Where’s the supplier contract from last quarter?” works even if the file is titled “Procurement_Agreement_v3_FINAL.pdf”.
Email Drafting & Sending
“Email Maria a summary of the Q3 sales report” — and it happens. The agent drafts, asks for confirmation if needed, and sends through Microsoft Graph using the user’s identity.
Task Creation
“Create a task to review supplier contracts by Friday” — task appears in Microsoft To Do with the right deadline and source document linked. Can derive deadlines from calendar context.
Calendar Awareness
“What meetings do I have tomorrow?” — pulls from Outlook, including Teams meeting URLs and locations. Combines with task creation: “Prepare for the most important meeting next week” generates a contextual prep task.
Built on the stack enterprises trust.
Open architecture. Source code reviewable on request. No vendor lock-in.
Three teams, three transformations.
From overwhelmed to instantly responsive
A 200-person engineering company. HR fields 30+ daily questions about vacation policy, expense rules, and onboarding procedures — 80% repetitive.
After deployment: Employees ask the agent directly. HR sees a 70% reduction in routine questions and reclaims 15 hours per week for strategic work. The agent always cites the source policy document.
From scattered to closing faster
A regional manufacturing distributor with 50 sales reps. Product specs, pricing tiers, and competitor positioning scattered across SharePoint, Teams, and email.
After deployment: Reps ask “What’s our pricing for orders above 500 units?” and get an instant answer with the source pricing document. Average proposal turnaround drops from 4 hours to 45 minutes.
From audit risk to audit ready
A healthcare services company subject to GDPR, NIS2, and ISO 27001. Compliance team spends hours reconstructing policy decisions for audits.
After deployment: Every question generates a logged response with source citations. Audit prep time drops from 80 hours to 12. Compliance officer no longer the bottleneck for daily questions.
Use cases based on industry research and common scenarios we solve. Specific results depend on your data and team structure.
Transparent pricing. Honest scope.
Audit & Roadmap
Two-week engagement. We connect to your M365 tenant (read-only), assess your SharePoint structure, identify the top use cases, and deliver a roadmap with ROI projections.
- SharePoint structure audit
- Use case identification
- ROI projections
- Implementation roadmap
- Credited toward implementation if you proceed
Starter
Up to 50 active users. Knowledge Agent deployed in your Azure tenant with SharePoint search and one additional tool of your choice.
- SharePoint document search
- One additional tool (email / tasks / calendar)
- Setup in your Azure tenant
- 2 weeks of refinement
- One round of prompt customization
- Delivery: 3-4 weeks
Pro
Up to 150 active users. All four tools plus custom integration with one external system.
- All four tools (search, email, tasks, calendar)
- One external integration (CRM, ERP, ticket system)
- 4 weeks of iteration
- Custom prompt engineering for your domain
- Admin dashboard
- Delivery: 5-7 weeks
Enterprise
150+ users. Multi-tenant deployment, multiple data sources beyond SharePoint, custom tools.
- Multi-tenant deployment
- Multiple data sources beyond SharePoint
- Custom tool development
- IT staff training
- 6 months of priority support
- Delivery: 8-12 weeks
All prices exclude VAT. Payment 50% on start, 50% on completion. Scope and final price for Enterprise defined after Audit & Roadmap.
Honest answers to honest questions.
Why is this a better Copilot alternative than Microsoft Copilot?
Copilot is a per-user license — €30/month/user, €36,000/year for 100 users. The Knowledge Agent is a one-time project (€4,950-€19,950) that you own. Copilot uses Microsoft’s shared infrastructure; the Knowledge Agent runs in your tenant. Copilot can’t be customized; the Knowledge Agent’s prompts and tools are tailored to your business. Copilot has limited document search; we use production-grade RAG with citation tracking.
What about data privacy and GDPR?
The agent runs entirely in your Azure tenant. Documents never leave your infrastructure. Embeddings are computed once and stored locally in ChromaDB. The only external API call is to Anthropic Claude for reasoning — and Anthropic’s enterprise terms include a zero data retention agreement (your data is not used for training, not stored, not seen by humans).
How long does deployment take?
Audit & Roadmap: 2 weeks. Starter: 3-4 weeks from project start. Pro: 5-7 weeks. Enterprise: 8-12 weeks. Most projects start with the Audit so we both have a clear picture before committing to scope.
What if our SharePoint is messy or unstructured?
Most are. The agent handles unstructured content well — it doesn’t depend on consistent metadata or folder hierarchies. During the Audit phase we identify any preprocessing that would significantly improve answer quality.
What languages does it support?
Any language Claude supports natively — English, German, French, Spanish, Polish, Latvian, Estonian, Lithuanian, Russian, Ukrainian, and 90+ more. Tested end-to-end with multilingual document libraries including non-Latin scripts.
Can it integrate with our existing systems?
Yes. The architecture is designed for tool extension. Pro and Enterprise tiers include custom tool development for systems like Salesforce, HubSpot, Jira, Zendesk, SAP, and any system with a REST API.
Who maintains it after deployment?
You do, with documentation and 2-12 weeks of support depending on tier. The codebase is yours, MIT-licensed for internal use. We can provide ongoing managed support starting at €450/month if preferred.
Start with a 30-minute discovery call.
No slides, no pitch deck. We’ll discuss your current SharePoint setup, the questions your team asks repeatedly, and whether this approach makes sense for your business. If it does, we’ll outline next steps. If it doesn’t, you’ll leave with a clearer picture of what would.